ALBERTA SAILING ASSOCIATION
ANNUAL GENERAL MEETING

Please let the Sailing Director know if you plan to be in attendance (info@albertasailing.com) or call at 403-618-2393

agm information:

Minutes of the previous AGM (Nov 5, 2016)
(click)

Minutes of the previous AGM()
(click)

 

Lunch will be provided.

The day will begin with discussions and reports from the clubs. The business meeting will be called to order, tentatively at 1 pm. Proposed agenda follows:

Proposed Agenda

10:00 Coffee

10:30 Club Reports

12:00 Lunch and Registration

1:00 AGM called to order by President (Stacey Gibb)

  • President’s report
  • Treasurer’s Report
  • Secretary’s Report
  • Director’s Reports
  • Voting on Amended Bylaws – see below
  • Election of Officers – please contact president@albertasailing.com before Friday, October 26, 2018 if you are interested in enjoying the ASA Board

3:00 Meeting adjournment

Quorum

  • 12 voting delegates

Voting Delegates

  • CYC – 2
  • CYC Sailing School – 1
  • City of Calgary Sailing School – 1
  • Cooking Lake – 1
  • DSA – 1
  • EYC – 2
  • FACS – 1
  • GSC – 2
  • GSC Sailing School – 1
  • Great Slave – 2
  • Great Slave Sailing School – 1
  • Itaska – 1
  • Ma-me-o – 1
  • Newell – 1
  • NASC – 1
  • St. Mary’s – 1
  • WSC – 2
  • Wild Rose Sailing School – 1
  • Total possible voting delegates – 24
  • Quorum – 12

ASA Bylaws are found under “About ASA” on this site (here). Bylaws define member organizations and voting delegates, and establish the number of voting delegates that each member organization can send. The information that follows is intended to paraphrase the bylaws, but if there is a conflict, the bylaws prevail.

  • Voting delegates must be active members of ASA and of the organization they represent. Please bring proof of membership.
  • Some organizations are entitled to send more than one voting delegate, but each voting delegate has one vote. To cast multiple votes, the organization needs to send multiple voting delegates. The bylaws do not provide for proxy voting.
  • Quorum is 1/2 the possible number of voting delegates. Both numbers will be published here.
  • Community clubs may each send one voting delegate
  • Sailing schools may each send one voting delegate
  • Sailing clubs with 10 to 50 members may each send one voting delegate
  • Sailing clubs with 51 to 100 members may each send two voting delegates
  • Sailing clubs with over 100 members may each send an additional voting delegate for each additional 100 members

Election of Officers

  • The board consists of a President, a Treasurer, a Secretary, and two to four directors at large
  • Officers are elected by majority vote of voting delegates at the AGM
  • All board positions are open for election or re-election
  • Nominations may be made from the floor at the AGM
  • All directors must be active members of the association.

AMENDED BYLAWS for the ALBERTA SAILING ASSOCIATION for voting on the 3rd of November 2018

To maintain non-profit status the Alberta Sailing Association (ASA) requires changes to the bylaws. As well clarification changes are proposed.

Motion 1 is to clarify that a club that contracts out to another organization for their sailing school does not qualify for an extra vote.

Motion 2 is to clarify that the Board is to consist of 7 members.

Motion 3 is to ensure that there is an operating Board in the case of a contested election. Without this provision there would be no ability for the ASA to perform business or sign cheques. To be a non-profit there must be a President, Treasurer and Secretary in place. The AGM of 2017 nearly put this into question based upon the current bylaws.

Motion 4 is to maintain consistency within the bylaws.

ASA Bylaw Changes 

Motion 1
Section 2.6.3
From:
Sailing Schools have a minimum of one (1) current Sail Canada certified Instructor / Coach.

To:
2.6.3 Sailing Schools:
2.6.3.1 Sailing Schools have a minimum of one (1) current Sail Canada certified Instructor / Coach.
2.6.3.2 Sailing Clubs running a Sailing School must directly employ a minimum of one (1) current Sail Canada certified Instructor / Coach.

Motion 2
Section 3.6
From:
Where a full slate of seven (7) directors is not voted into place at the Annual General Meeting, the board of directors may with a unanimous vote appoint additional directors to the board up to but not exceeding seven (7) members.

To:
Where a full slate of seven (7) Officers and Directors is not voted into place at the Annual General Meeting, the board of directors may with a unanimous vote appoint additional directors to the board up to but not exceeding seven (7) Officers and Directors on the Board.

Motion 3
Section 3.7
From:
The term for all directors starts at the end of board member voting at the annual general meeting and ends when the vote is called to elect a new board at the following annual general meeting.

To:
3.7 Term of the Board
3.7.1 The term for the President starts at the completion of the vote for President at the Annual General and ends at the completion of the next Annual General Meeting vote for President.
3.7.2 The term for the Secretary starts at the completion of the vote for Directors at the Annual General and ends at the completion of the next Annual General Meeting vote for Secretary.
3.7.3 The term for the Treasurer starts at the completion of the vote for Treasurer at the Annual General and ends at the completion of the next Annual General Meeting vote for Treasurer.
3.7.4 The term for the Directors starts at the completion of the vote for Directors at the Annual General and ends at the completion of the next Annual General Meeting vote for Directors. A full slate of Directors is not required to complete the vote for Directors.

Motion 4
Section 6 (cleanup for consistency with Section 4.1)
From:
For the purposes of carrying out its objectives, the Association may borrow, or raise or secure the payment of money in such manner as it thinks fit. Issuing a debenture can only be sanctioned by special resolution passed by a majority of not less than three quarters (3/4) of voting delegates at a General Meeting. Notice of the proposal and the General Meeting must be emailed to the last known address of every member organization no less than 21 days before the General Meeting.

To:
For the purposes of carrying out its objectives, the Association may borrow, or raise or secure the payment of money in such manner as it thinks fit. Issuing a debenture can only be sanctioned by special resolution passed by a majority of not less than three quarters (3/4) of voting delegates at a General or Special Meeting. Notice of the proposal must be emailed to the last known address of every member organization no less than 21 days before the General or Special Meeting.